Enrolment in the Next Year


Enrolment in higher years in the 2016/2017 academic year for all cycles takes place via the STUDIS study information system, which can be accessed online at: https://studij.fri.uni-lj.si. You can fill in an enrolment sheet starting on 22 August 2016, on the day after you meet the conditions for enrolment in the year in which you wish to enrol. The entire enrolment documentation must be sent to FRI Student Affairs by no later than 30 September 2016.

Enrolment for those repeating any year will be open from 15 to 30 September 2016.

The period for enrolment under the criteria for transfers is from 1 to 16 September 2016.

Conditions for advancing to the next year in first-cycle study programmes:
Students who have completed course units consisting of 53 credits may enrol in the second year.
Students who have completed all the requirements of the first year (60 credits) and course units consisting of 53 credits in the second year may enrol in the third year.

Conditions for advancing to the next year in second-cycle master’s study programmes:
In order to enrol in the next year, students must have completed all first-year course units.

Conditions for repeating a year:
The following are required for repeat enrolment in the same year:

  • at least half the course units for that year of the programme (i.e. 30 credits),
  • all the requirements from lower years.

Students may only repeat a year once during their course of study; a change of study programme owing to non-fulfilment of requirements in the previous programme is also considered to be repeating.

Electronic enrolment in higher years of UL FRI programmes
Procedure for enrolling at the Faculty in the event of difficulty filling in the electronic enrolment sheet
Instructions for paying enrolment fees
Repeat enrolment in the same year and enrolment in a higher year in exceptional cases and extension of student status for justified reasons
Enrolment for those repeating any year
Continuing studies after a break of more than 2 years
Changing elective courses and withdrawal from courses
Enrolment confirmation
Student ID card
Criteria for Transferring between programmes
Notice regarding submission of student requests

 

Electronic enrolment in higher years of UL FRI programmes


Take the following steps to enrol:

  1. Register in the system using your digital UL-ID. If you have any difficulty with your identification, refer to the ID portal site for user help https://id.uni-lj.si, register an error.
  2. Once you get to your own personal window, click on the relevant link under the heading “Fulfil conditions for enrolment” and continue to enter or change your personal data on the enrolment sheet.
  3. After completing the entries and the consent to use your personal data, click on the link “Continue” and continue to the selection of courses.
  4. Select the applied elective courses and general elective courses in your syllabus from the list offered, in accordance with the rules of your study programme. The system immediately checks the compliance of the selected courses with the rules, and you can follow this in the section “Rules for course selection”. Carefully consider in advance which courses you wish to select. You can read the brief content summaries of the courses presented on the website, and can also take note of the information in this year’s web classroom, but in that case watch out for changes and new features in the study programmes.
  5. After you have made the selection of the applied elective courses and general elective courses that amount in your syllabus to a total of 60 credits, click on “Complete course enrolment”. If you are selecting a general elective course of another Faculty, you must present to Student Affairs a completed request for enrolment in a general elective course at another faculty.
  6. After the selection of your syllabus, the screen will display the enrolment sheet for you to check. Under the enrolment sheet it will display the syllabus for the year in which you are enrolling. You can only complete the enrolment sheet on the website once, so before final confirmation check carefully to ensure you have correctly entered the data and selected the desired courses. If you need to you can return to the previous page and make corrections.
  7. If the data you entered are correct, confirm the enrolment sheet. On the next page select print enrolment sheet, print both sides of it, check it and then you must sign it. Your enrolment will not be valid without your signature on the printed sheet.
  8. Send the following documents to Fakulteta za računalništvo in informatiko, Študentski referat, Večna pot 113, 1000 Ljubljana:
    o printed and signed enrolment sheet,
    o student identification card (we will return your student ID with a new sticker by registered mail to the given address within seven days of the enrolment process being successfully concluded),
    o completed forms you will need for various forms of public transport and which are obtainable at the transport operating companies,
    o a photocopy of confirmation of payment of enrolment fee (complete the standard payment order – UPN – following the sample printed for you together with the sheet; give the precise stated reference in making your payment). We ask you to note carefully that the system will not register your payment if the reference is not stated correctly;
    o medical examination certificate (applies only to students of the professional higher education programme Computer and Information Science enrolling for the first time in the second year).
  9. The formal part of your enrolment is concluded when FRI Student Affairs receives your completed and signed copy of the enrolment sheet and confirms enrolment. In view of the procedure of sending documents, verifying your data in the eVŠ (e-higher education) system in Slovenia, making any necessary corrections and confirming enrolment, we ask you to send us your enrolment documentation as soon as possible and by 23 September 2016 at the latest. In the event of submitting an incomplete application or other problems in completing electronic enrolment, you can enter data and complete your enrolment in person at the Faculty in line with the timetable. You must bring with you confirmation of payment of the enrolment fee.
  10. In the STUDIS study information system you can monitor the completion of your enrolment and any requests from Student Affairs for you to make corrections on the enrolment sheet. After successfully concluding the enrolment procedure, you will receive within seven days at the given address six confirmations of enrolment for the 2016/2017 academic year and your student identification card with a new sticker and confirmation for your application for subsidised transport (if you submit the application together with your signed enrolment sheet).
  11. The final deadline for enrolment is 30 September 2016. After that date enrolment is closed, and will only be possible in exceptional circumstances pursuant to a decision from the relevant committee.

 

Enrolling at the Faculty in the event of difficulty filling in the electronic enrolment sheet

In the event of submitting an incomplete application or other problems in completing electronic enrolment, you can enter data and complete your enrolment in person at the Faculty in accordance with the enrolment timetable for the 2016/2017 academic year. Enrolment will be in computer classroom R14. You must bring with you: confirmation of payment of enrolment costs, a signed enrolment sheet, student ID card and medical examination certificate (only for students enrolling for the first time in the second year).

Enrolment at the Faculty will progress under the following schedule:

DATE TIME YEAR AND TYPE OF STUDY
Friday, 12 August 2016 9.00 am to 11.00 am First year first cycle BUN-RI, BUN-RM and BVS-RI (first registration)
Tuesday, 20 September 2016 9.00 am to 11.00 am Enrolment in all years
Tuesday, 27 September 2016 9.00 am to 2.00 pm LATE enrolment in all years

NEW STUDENTS:
First year first cycle BUN-RI, BVS-RI, BUN-RM (second registration)
First year first cycle ENROLMENT OF FOREIGN STUDENTS
First year second cycle BM-RI, BM-PRI
First year third cycle BDR-RI
 
Thursday, 29 September 2016 9.00 am to 11.00 am REQUESTS GRANTED – enrolment in exceptional cases, extension of student status

Key:

  • BVS-RI: first-cycle professional higher education programme in Computer and Information Science
  • BUN-RI: first-cycle academic study programme in Computer and Information Science
  • BUN-RM: interdisciplinary first-cycle academic study programme in Computer Science and Mathematics
  • BM-RI: second-cycle master’s study programme in Computer and Information Science
  • BM-PRI: second-cycle master’s study programme in Computer and Information Science Education
  • BDR-RI: third-cycle doctoral study programme in Computer and Information Science 
 
Instructions for paying enrolment fees

In accordance with the University of Ljubljana price list the enrolment fee for the 2016/2017 academic year amounts to:

COST OF ENROLMENT IN THE FIRST YEAR
Enrolment fee and contribution for Student Council activities
           EUR 32.00
 
 
COST OF ENROLLING IN A HIGHER YEAR or REPEAT ENROLMENT or ADDITIONAL YEAR
Enrolment fee and contribution for Student Council activities
           EUR 24.00

 

 

Complete the standard payment order (UPN) using the sample printed out for you together with the enrolment sheet in the study information system, and be sure to state the precise reference given. We ask you to ensure you give the exact reference, otherwise the system will not record your payment. Send a copy of the confirmation of payment of enrolment fee to Student Affairs together with your printed and signed enrolment sheet.

Payer:
Name and address of student: Name and address
Use code: STDY
Purpose of payment: Enrolment 2016/2017
Amount: Enrolment fee
BIC of the recipient’s bank: BSLJSI2X

Recipient:
IBAN: SI56 0110 0603 0708 768
Reference: Given on the printed UPN sample
Name and address of the recipient: UL FRI, Večna pot 113, 1000 Ljubljana

 

Repeat enrolment in the same year, enrolment in a higher year in exceptional cases and extension of student status for justified reasons

Complete a request in the STUDIS system. Print and sign your completed request and send it by registered mail together with the necessary enclosures by no later than 20 September 2016 (postmark date) to the following address: Fakulteta za računalništvo in informatiko, Večna pot 113, 1000 Ljubljana. The Committee will not consider late applications.

Check whether you have recorded in the electronic index all the grades of exams taken (you do not need to produce exam certificates). If you find that the grades are not recorded, approach the person or body in charge of the course.

Processed requests for repeat enrolment in the same year and enrolment in a higher year in exceptional cases and extension of student status for justified reasons will be published in the STUDIS information system by Thursday, 29 September 2016. Enrolment of students with accepted applications will take place on Thursday, 29 September 2016 (see enrolment timetable).

 

Enrolment for those repeating any year

Enrolment for those repeating any year will be open from 15 to 30 September 2016. For repeat enrolment in the same year students must have completed at least half the programme requirements of that year (i.e. 30 credits) and all requirements from lower years.
Students may only repeat a year once during their course of study; a change of study programme owing to non-fulfilment of requirements in the previous programme is also considered to be repeating. Students who repeat a year or change their study programme cannot enrol in an additional year after their final semester of study.

Students who will repeat a year in the 2016/2017 academic year may complete a certain number of subjects in higher years in advance, in accordance with Article 9 of the FRI Rules of Study.

You must register for courses you intend to complete in advance through the study information system, by selecting the courses upon enrolment in the repeated year. If you are enrolled for a repeat year, you do not need to pay for laboratory tutorials. You will be notified of approval/rejection of completing courses in advance via the information system upon confirmation of enrolment.
 

Continuing studies after a break of more than 2 years

Students who have been without student status for more than two years must first submit a request for continuing studies after a break of more than two years. Requests are submitted via the STUDIS study information system.
An exception applies to those students who wish to submit an application to continue or complete their studies and have never been processed in the STUDIS information system. In that case you should submit a request to continue or complete studies on the form available on the website. Submit the request to FRI Student Affairs, which will grant you the right to enrol and if necessary arrange your digital identity.

 

Changing elective courses and withdrawal from courses

In accordance with Article 4 of the Rules of Study, over the course of the entire programme students may change a maximum of two elective courses in their syllabus. Courses can be changed at the start of the academic year. In exceptional cases, for instance a timetable overlap, students can change a course in their syllabus during the academic year, but no later than 14 days after the start of the course, based on an approved request. You can complete a request to change an elective course in the STUDIS system.
 

Enrolment confirmation

In the study information system you can monitor the completion of your enrolment and any requests from FRI Student Affairs for you to make corrections on the enrolment sheet. After successfully concluding the enrolment procedure, within seven days you will receive at the given address six confirmations of enrolment for the 2016/2017 academic year and your student identification card with a new sticker.
 

Student ID card

Send your student identification card to FRI Student Affairs by registered mail together with your signed enrolment sheet. After confirmation of enrolment, FRI Student Affairs will return your student ID card with a new sticker by registered mail to the given address within seven days.

Students must request a new ID card if any personal data stated on the card changes. In that event the student submits to FRI Student Affairs a request for a new card and submits the relevant document showing the changed circumstance. Students cover the cost of issuing a new card. Upon receiving a new card, the student must return the old one.

Identification cards can cease to be valid during the academic year for the following reasons:

  • when the student concludes studies,
  • on the day of withdrawal, if the student withdraws,
  • if the student has been expelled, on the day the expulsion decision becomes enforceable,
  • on the death of the student,
  • on the date reasons given in Article 8 of the Rules on Student Identification Cards arise (e.g. mislaying, loss or theft, destruction owing to carelessness, etc.).

Immediately upon situations referred to in indents 1, 2 and 3 arising, the student must hand over the card to FRI Student Affairs for destruction.
 

Criteria for Transferring between programmes

The period for enrolment under the criteria for transitions is from 1 to 16 September 2016. Candidates for enrolment in a higher year under the criteria for transitions must submit an electronic application for enrolment under the criteria for transitions on the eVŠ website. In the application the candidate must state one study programme for which they meet the conditions for enrolment and the criteria for transitions.

If a candidate is applying with a qualified digital certificate, they must send by registered mail to UL FRI, Večna pot 113, 1000 Ljubljana, the relevant annexes to the application as required under point VII of the call (the annex must state the reference number of the application for enrolment). The registered mail must be posted by 21 September 2016 at the latest.

If a candidate is applying without a qualified digital certificate, they must send the application form electronically via the eVŠ, then print and sign it and send it by registered mail with the annexes required under point VII of the call to: UL FRI, Večna pot 113, 1000 Ljubljana. The registered mail must be posted by 21 September 2016 at the latest.

In accordance with the call for continuing studies under the criteria for transitions, the Faculty of Computer and Information Science enables enrolment in the third year of part-time study for students of old study programmes who have already exhausted all the options for regular enrolment and can complete their studies only through transition to the third year of part-time study in first-cycle Bologna programmes. The condition for transition to the third year of part-time first-cycle study programmes is the completion of all first-year requirements (60 credits) and at least 53 credits from the second year of old study programmes.

 

Notice regarding submission of student requests

The entry of student requests is implemented via the STUDIS study information system. This enables students to monitor various stages of the processing of their requests and to view the decision on final processing.
An exception applies to those students who wish to submit an application to continue or complete their studies and have never been processed in the STUDIS information system. Such students should submit a request to continue or complete studies on the form available on the website.